1. Document Management Fundamentals
The core capabilities that separate real document control from a shared folder — automatic, enforced, and always on.
Automated Version Control
Every edit creates a new version automatically — no more "final_v2_final" file naming. Every prior version is retained, never silently overwritten. Learn more →
Check-In / Check-Out
Lock a document while you're working on it, so two people can't overwrite each other's changes to the same file at the same time.
Smart Metadata Tags
Organize files with custom metadata tags and deep folder hierarchies, so documents are classified the way your business actually works.
Document Spaces
Separate document repositories by department, client, or project — unlimited spaces, included in every edition.
2. Workflows & Approvals
Move documents through review and sign-off without an email chain or a paper routing slip.
Approval Workflows
Route a document through a defined review and approval sequence, with every sign-off logged against the specific version. Learn more →
Built-In Electronic Signatures
Capture a signature — drawn, plus identity re-authentication — directly inside the approval step. No separate e-signature subscription required. Learn more →
In-App Comments
Discuss edits and questions directly inside the document workspace, instead of a separate email thread disconnected from the file.
Real-Time Notifications
Get instant alerts for comments, approvals, and task assignments — no need to check back manually to see if something moved forward.
3. Security & Compliance
The controls that make a document repository defensible, not just organized.
Unalterable Audit Trails
Every user action is logged permanently — who accessed, edited, or approved a document, and when. Learn more →
Granular Role Permissions
Restrict sensitive files by folder, Document Space, or individual user — access control enforced by the system, not by convention.
HTTPS Encryption
Data is protected at rest and in transit with HTTPS encryption, whether you're deployed on-premises or in the cloud.
Active Directory / LDAP
Connect directly to your existing Windows domain controller for single sign-on — included in every edition, not gated to a top tier.
4. Search & Accessibility
Find any document in seconds, from any device, without needing to know where it was filed.
Instant Full-Text Search
Search actual document content, filenames, and tags in real time — not just a filename index. Learn more →
Live Browser Previews
Preview documents directly in your browser — no local downloads, no risk of an uncontrolled local copy floating around.
100% Browser-Based
No client software to install on individual machines. Staff log in through Chrome, Edge, or Safari — the browser they already use.
Cross-Platform Access
Connect from any device — desktop, laptop, or mobile web — as long as it has a browser and network access to your LocalDMS server.
5. Deployment Flexibility
Run LocalDMS the way that fits your infrastructure, not the way a vendor mandates.
Native On-Premises Hosting
Install on a Windows desktop or server you already own — no separate database license, no complex network setup, typically under 10 minutes.
Managed Cloud SaaS
Prefer not to manage your own server? A secure, hosted SaaS option is available — skip installation and infrastructure maintenance entirely.
Perpetual Licensing
Pay once, own it forever. No required annual renewal — an optional maintenance plan keeps you on the latest version, entirely your choice.
Scales From Free to Enterprise
Start on the free Community Edition and grow into paid tiers as your team grows — the same feature set throughout, just a higher user limit.
Every capability on this page — including audit trails, approval workflows, and electronic signatures — is included starting with the free Community Edition. No feature is held back for a higher-priced tier. See pricing by edition →
Compare Editions Side by Side
Every feature above is included in every edition. The table below shows the full breakdown by tier, alongside user limits and pricing.