Enterprise-grade document management without the enterprise complexity. No IT project required — just install and go.
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Perpetual Licenses
Pay once, own it forever. First year of upgrades included. From Year 2, an optional 10% annual maintenance plan keeps you on the latest version — or stay on your current version at no cost.
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Deploys in Minutes, Not Days
No database to configure, no IT team required. Download, run the installer, and your team is up and running before your next coffee break.
Plug-and-Play Document Management
How It Works — Up and Running in Minutes
Skip the IT project. LocalDMS delivers enterprise document management with zero installation friction — up and running in under 10 minutes.
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1-Click Installer
No Database HasslesBundled internal database components — no separate SQL server configuration required.
Pre-Configured EnvironmentRuns in optimized, lightweight containers that install in under 10 minutes.
Automated Network SetupAutomatically detects local network paths — no complex router modifications.
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Instant User Sync
Active Directory / LDAPConnects directly to your Windows domain controller with a single login screen.
No Manual ProvisioningYour team logs in using their existing desktop credentials automatically.
Inherited PermissionsInstantly maps your current folder structures and security groups — no starting from scratch.
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Zero-Client Architecture
100% Browser-BasedUsers access LocalDMS via any standard browser — Chrome, Edge, or Safari.
No Desktop SoftwareNo software to install, configure, or push updates to individual computers.
Mobile ReadyWorks instantly on tablets and smartphones connected to your corporate Wi-Fi.
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Maintenance-Free Operations
Set-and-Forget BackupsBuilt-in scheduler automatically handles daily document backups to your backup drives.
Self-Healing ServicesAutomatically recovers from power losses or network drops without admin intervention.
Choose Your Edition
Simple Pricing. Full Ownership.
Start free for up to 10 users, or pay once for a perpetual license with all features included — no hidden costs.
Optional Annual Maintenance
Pay Only for Upgrades — Never Forced to Renew
Your license never expires. The first year of upgrades is included. From Year 2, choose whether to subscribe — or stay on your current version at no cost.
Recommended
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With Maintenance Plan
10% of license price per year
✓ All new features & updates
✓ Bug fixes & security patches
✓ Priority support access
✓ Always on the latest version
Annual cost per edition:
Professional (20 users)$75/yrBusiness (50 users)$300/yrEnterprise (Unlimited)$400/yr
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Without Maintenance Plan
$0/year — always
✓ Your license never expires
✓ Software works forever as purchased
— No access to new feature releases
— Stays on current version indefinitely
No pressure, ever. You decide each year whether to renew. Your software keeps working regardless.
The LocalDMS Difference
Why Perpetual Licensing Makes Sense
Most document management software charges you every year. LocalDMS charges you once — and you own it for life.
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Pay Once, Own Forever
No annual renewal. No subscription creep. The price you see is the total cost — ever.
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TCO Drops Every Year
Year one covers your license plus the first year of upgrades. Year two onwards, choose an optional 10% annual maintenance plan — or keep your current version at no cost.
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No Vendor Lock-In
Your documents are on your server. Cancel nothing, lose nothing — your data is always yours.
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Predictable Budget
Finance teams love it — a one-time capital expense, not an unpredictable recurring line item.
5-Year Total Cost of Ownership
Includes optional 10% annual maintenance from Year 2 (upgrades & new features). Maintenance is never required — your license never expires.
Product
Year 1
Year 2
Year 3
Year 4
Year 5
5-Year Total
LocalDMS Professional (20 users)
$750
$75 opt.
$75 opt.
$75 opt.
$75 opt.
$1,050
Typical SaaS DMS (20 users @ ~$30/user/mo)
$7,200
$7,200
$7,200
$7,200
$7,200
$36,000
LocalDMS Enterprise (Unlimited users)
$4,000
$400 opt.
$400 opt.
$400 opt.
$400 opt.
$5,600
Typical SaaS DMS (50 users @ ~$30/user/mo)
$18,000
$18,000
$18,000
$18,000
$18,000
$90,000
* SaaS estimates based on industry average pricing. Actual costs vary by vendor. Optional maintenance figures shown for Year 2–5; if you choose not to subscribe, costs are $0.
Feature Comparison
What's Included in Each Edition
All features included in every paid edition — no add-on modules, no feature gating.
Questions
Pricing FAQ
The Community Edition is free forever for up to 10 users — no time limit, no credit card required, no feature expiry. It includes the full document management platform: version control, full-text search, approval workflows, electronic sign-offs, audit trails, and role-based security.
The Annual Maintenance Plan (10% of your license price per year) gives you access to all new feature releases, product updates, and improvements published during the plan period. It is entirely optional — your license never expires and your software continues to function without it. The first year of upgrades is included with every paid license at no extra cost.
Yes. All paid LocalDMS licenses are perpetual — you pay once and own the software forever. The first year of upgrades and new features is included at no extra cost. From Year 2, an optional Annual Maintenance Plan (10% of your license price per year) keeps you on the latest version with all new features and updates. If you choose not to subscribe, your license never expires — you simply stay on your current version.
If your team grows beyond your current license tier, you simply upgrade to the next tier — paying the difference between what you paid and the higher tier price. Your documents, configuration, and data remain fully intact through the upgrade.
Yes. LocalDMS is available as a hosted SaaS option for organizations that prefer not to manage server infrastructure. Contact us for hosted pricing tailored to your team size and requirements.
No. LocalDMS includes all database components in the installer — there is no separate SQL server to configure. It deploys on a standard Windows server and users access it through any modern web browser. No client software required.
Yes. For multi-site deployments, resellers, or organizations requiring custom arrangements, contact us to discuss volume pricing options. We work with partners and larger organizations on tailored licensing structures.
Yes — in two ways. First, download the free Community Edition and use it immediately with up to 10 users — this is not a trial, it is the permanent free edition. Second, request a demo and we will walk you through the full platform configured for your specific use case before you make any purchasing decision.
Ready to Get Started?
Download the free Community Edition today — or talk to us about the right edition for your team.
