LocalDMS PricingAffordable On-Premises Document Management Software
Start free for up to 10 users. Pay once and own it forever — no required renewal, no subscriptions.
On-Premises Editions and Prices
Optional Annual Maintenance
Pay Only for Upgrades — Never Forced to Renew
Your license never expires. The first year of upgrades is included. From Year 2, choose whether to subscribe — or stay on your current version at no cost.
With Maintenance Plan
10% of license price per year
- All new features & updates
- Bug fixes & security patches
- Priority support access
- Always on the latest version
Annual cost per edition:
- Professional (20 users)
- $75/yr
- Business (50 users)
- $300/yr
- Corporate (100 users)
- $500/yr
- Enterprise (100+ users)
- Custom
Without Maintenance Plan
$0/year — always
- Your license never expires
- Software works forever as purchased
- No access to new feature releases
- Stays on current version indefinitely
No pressure, ever. You decide each year whether to renew. Your software keeps working regardless.
The LocalDMS Difference
Why Perpetual Licensing Makes Sense
Most document management software charges you every year. LocalDMS charges you once — and you own it for life.
Pay Once, Own Forever
No annual renewal. No subscription creep. The price you see is the total cost — ever.
TCO Drops Every Year
Year one covers your license plus the first year of upgrades. Year two onwards, choose an optional 10% annual maintenance plan — or keep your current version at no cost.
No Vendor Lock-In
Your documents are on your server. Cancel nothing, lose nothing — your data is always yours.
Predictable Budget
Finance teams love it — a one-time capital expense, not an unpredictable recurring line item.
5-Year Total Cost of Ownership
Includes optional 10% annual maintenance from Year 2 (upgrades & new features). Maintenance is never required — your license never expires.
| Product | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | 5-Year Total |
|---|---|---|---|---|---|---|
| LocalDMS Professional (20 users) | $750 | $75 opt. | $75 opt. | $75 opt. | $75 opt. | $1,050 |
| Typical SaaS DMS (20 users @ ~$30/user/mo)* | $7,200 | $7,200 | $7,200 | $7,200 | $7,200 | $36,000 |
| LocalDMS Corporate (100 users) | $5,000 | $500 opt. | $500 opt. | $500 opt. | $500 opt. | $7,000 |
| Typical SaaS DMS (100 users @ ~$30/user/mo)* | $36,000 | $36,000 | $36,000 | $36,000 | $36,000 | $180,000 |
* SaaS figures use an example rate of about $30 per user per month. Actual costs vary by vendor. Optional maintenance figures shown for Year 2–5; if you choose not to subscribe, costs are $0.
Every Edition, Every Feature
Same Features in Every Edition
Community, Professional, Business, Corporate and Enterprise all include the full platform. The only difference is how many users each license covers.
- Document repository
- Version control
- Full-text search
- Categories & tags
- Unlimited document spaces
- Review workflows
- Electronic sign-offs
- Multi-step approvals
- Notifications
- Role-based security
- Full audit trails
- Active Directory / LDAP
- On-premises deployment
- Email support
- Onboarding support
- Perpetual license
Plug-and-Play Document Management
How It Works — Up and Running in Minutes
Skip the IT project. LocalDMS delivers enterprise document management with zero installation friction — up and running in under 5 minutes.
1-Click Installer
- No Database HasslesBundled internal database components — no separate SQL server configuration required.
- Pre-Configured EnvironmentRuns in optimized, lightweight containers that install in under 5 minutes.
- Automated Network SetupAutomatically detects local network paths — no complex router modifications.
Instant User Sync
- Active Directory / LDAPConnects directly to your Windows domain controller with a single login screen.
- No Manual ProvisioningYour team logs in using their existing desktop credentials automatically.
- Inherited PermissionsInstantly maps your current folder structures and security groups — no starting from scratch.
Zero-Client Architecture
- 100% Browser-BasedUsers access LocalDMS via any standard browser — Chrome, Edge, or Safari.
- No Desktop SoftwareNo software to install, configure, or push updates to individual computers.
- Mobile ReadyWorks instantly on tablets and smartphones connected to your corporate Wi-Fi.
Maintenance-Free Operations
- Set-and-Forget BackupsBuilt-in scheduler automatically handles daily document backups to your backup drives.
- Self-Healing ServicesAutomatically recovers from power losses or network drops without admin intervention.
Is LocalDMS really free?
The Community Edition is free forever for up to 10 users — no time limit, no credit card required, no feature expiry. It includes the full document management platform: version control, full-text search, approval workflows, electronic sign-offs, audit trails, and role-based security.
What does the Annual Maintenance Plan include?
The Annual Maintenance Plan (10% of your license price per year) gives you access to all new feature releases, product updates, and improvements published during the plan period. It is entirely optional — your license never expires and your software continues to function without it. The first year of upgrades is included with every paid license at no extra cost.
Are LocalDMS licenses really perpetual — no annual fees?
Yes. All paid LocalDMS licenses are perpetual — you pay once and own the software forever. The first year of upgrades and new features is included at no extra cost. From Year 2, an optional Annual Maintenance Plan (10% of your license price per year) keeps you on the latest version with all new features and updates. If you choose not to subscribe, your license never expires — you simply stay on your current version.
What happens if my team grows beyond my licensed user count?
If your team grows beyond your current license tier, you simply upgrade to the next tier — paying the difference between what you paid and the higher tier price. Your documents, configuration, and data remain fully intact through the upgrade.
Is a SaaS / hosted option available?
Yes. LocalDMS is available as a hosted SaaS option for organizations that prefer not to manage server infrastructure. Contact us for hosted pricing tailored to your team size and requirements.
Do I need any other software to run LocalDMS?
No. LocalDMS includes all database components in the installer — there is no separate SQL server to configure. It deploys on a standard Windows server and users access it through any modern web browser. No client software required.
Are there volume or multi-site discounts?
Yes. For multi-site deployments, resellers, or organizations requiring custom arrangements, contact us to discuss volume pricing options. We work with partners and larger organizations on tailored licensing structures.
Can I try LocalDMS before purchasing a paid license?
Yes — in two ways. First, download the free Community Edition and use it immediately with up to 10 users — this is not a trial, it is the permanent free edition. Second, request a demo and we will walk you through the full platform configured for your specific use case before you make any purchasing decision.
Ready to Get Started?
Download the free Community Edition today — or talk to us about the right edition for your team.