Secure document management with version control, approvals, full-text search, audit history, and collaboration — available as managed SaaS or self-hosted on your own infrastructure.
LocalDMS is built for organizations that need structured document control, collaboration, and traceability without a complicated rollout or a cloud-only deployment model.
The Community Edition is free forever for up to 10 users. It is not a time-limited trial and does not require a credit card.
✓ Start at no software license costRun LocalDMS on your own infrastructure for direct control over the application environment and documents, or choose managed SaaS to reduce server administration.
✓ SaaS or self-hosted — your choiceThe on-premises edition is designed for quick installation, while the browser-based interface avoids the need to install a traditional desktop client on every workstation.
✓ Designed for fast rolloutOrganizations that outgrow the free edition can choose paid perpetual on-premises licensing instead of being forced into a recurring cloud-only subscription model.
✓ Own your on-premises licenseVersion history, check-in/check-out, approvals, reviews, search, permissions, activity history, comments, assignments, and secure sharing work together in one system.
✓ One platform for controlled documentsActivity history records important document and user actions with dates and users, helping teams maintain accountability for internal controls, quality processes, and compliance-oriented workflows.
✓ Built-in activity historyMove beyond shared folders and email-driven processes with the document controls needed to keep files organized, searchable, reviewable, and accountable.
Maintain document revisions and recover prior versions without relying on manual filename conventions.
Find documents by filename, content, metadata, and tags instead of browsing folder after folder.
Route documents through structured review, approval, assignment, and sign-off workflows.
Control access to Doc Spaces, folders, files, and shared documents according to user responsibilities.
Share controlled files with authorized users while keeping document access inside the LocalDMS workflow.
Review document and user activity to support traceability, accountability, and internal governance.
Use comments, threaded replies, assignments, tasks, and notifications around the documents themselves.
Give users a consistent web-based experience across supported modern browsers without a desktop client.
LocalDMS is designed to help teams get started quickly, collaborate securely with people inside and outside the organization, and grow without replacing the platform.
A straightforward browser-based experience helps users begin working with files, folders, search, comments, reviews, approvals, and other document-management features without a lengthy training program.
Common document actions are easy to find and use, helping teams adopt structured document management without the complexity often associated with traditional enterprise systems.
Share selected files with customers, vendors, partners, and other external users without opening your full document library. External users get one controlled place to access the files shared with them instead of relying on scattered email attachments and links.
Start with a small team and add users as your organization grows. LocalDMS supports larger deployments without forcing you to replace the system or move your documents to a different platform.
The same core document-management platform can be deployed to match your IT strategy, security requirements, and operational preferences.
Install LocalDMS on your Windows server and keep direct control over the application environment, documents, security policies, and backup strategy.
Choose LocalDMS SaaS when you want the document-management platform hosted and maintained for you, with browser access for office, remote, and distributed teams.
See how the LocalDMS on-premises edition compares with typical SaaS document management systems and basic shared drives.
| Capability | LocalDMS On-Premises | Typical SaaS DMS | Basic Shared Drive |
|---|---|---|---|
| Free edition | ✓ Up to 10 users | Trial only | ✓ |
| License model | ✓ Perpetual, from $750 | ✗ Monthly per user | Storage cost only |
| Where your documents live | ✓ Your own servers | ✗ Vendor’s cloud | ✓ Your own servers |
| Document version history | ✓ Full, automatic | ✓ | Usually limited or manual |
| Check-in / check-out & locking | ✓ Built in | ✓ | Usually limited |
| Review & approval workflows | ✓ Multi-step, with e-sign-offs | Varies by tier | ✗ Email-based |
| Comments, assignments & notifications | ✓ Integrated | ✓ | Separate tools often required |
| Secure external sharing | ✓ Controlled access | Varies by vendor | Links & attachments |
| Detailed activity history | ✓ Document and user actions | Varies by vendor | Often basic |
| Full-text document search | ✓ Indexed | ✓ | Depends on platform |
| Active Directory / LDAP | ✓ All editions | Often higher tiers only | ✓ |
| Learning curve | ✓ Learn in no time | Training often required | ✓ Familiar |
| 5-year cost (20 users) | ✓ ~$1,050 | ✗ ~$36,000* | Storage cost only |
* Example at $30 per user per month. Actual SaaS pricing varies by vendor. LocalDMS figure: Professional perpetual license ($750) plus optional 10% maintenance in years 2–5.
See where LocalDMS fits when you want focused document management without building a larger Microsoft collaboration environment.
LocalDMS is designed for teams that have outgrown simple file storage and need clearer ownership, controlled revisions, stronger search, and structured review processes.
Organizations that need version history, access control, approval records, and activity traceability to support internal or regulated processes.
Choose on-premises when direct infrastructure control matters, or SaaS when reducing application-server administration is the priority.
Use perpetual on-premises licensing when your organization prefers to own its software rather than pay recurring per-user fees indefinitely.
Get a browser-based document-management environment running without a long implementation project.
The on-premises Community Edition supports up to 10 users indefinitely at no software license cost.
Replace uncontrolled copies, manual version naming, email approvals, and scattered activity records with a centralized workflow.
Install the free on-premises edition for up to 10 users, explore LocalDMS SaaS, or request a personalized demo.